FFAA Privacy Policy

PRIVACY POLICY

Date 2022-09-01/Version 2.0 Approved by the FFAA Board on 2022-09-01
Replaces version 1.0

This English Registry Statement is a translation of the official Finnish Registry Statement. If the text of the translation contradicts the Finnish version is correct.

Register Statement of Suomen Maastojousiampujain Liitto ry, FFAA

Personal Data Act (523/1999) §10

RegistrarSuomen Maastojousiampujain Liitto ry (hereafter FFAA) / Business ID: 3053460-1
Register place: Vantaa, Finland
Contact informationLeave a message by email at FFAA.hallitus@gmail.com or via www.FFAA.fi Contact information form (Yhteystiedot-lomake)
RegisterFFAA Register (FFAA rekisteri)
Purpose of the registerThe register contains contact information provided by FFAA member clubs. FFAA uses the register only for communication and invoicing purposes related to its operations.
Data content of the register

The register contains the following information

  • name of the member club
  • the first name and last name of the chairman and/or treasurer of the member club
  • the e-mail address and phone number used for informing and invoicing the member club
  • the number of persons to be insured by the member club's thorough FFAA
  • FFAA member club's annual fee
Regular sources of informationThe information in the register is updated annually with a bulletin sent by e-mail to the contact persons of the member clubs. The contact person of the club primarily updates the club-specific information in the register. The contact person in the FFAA register will update the information if the information is not updated by the club.
Transfer of information to outside partiesFFAA does not hand over the register's information to outside or third parties.
Data transfer outside the EU or EEAThe data in the register will not be transferred outside the EU or EEA
Principles of registry protection

The information in the register is password-protected in a service limited to the use of the FFAA board. A FFAA board member and his deputy have been appointed to maintain the register. Other members do not have the right to process information without a separate decision made by the FFAA board meeting. Information is stored and processed strictly confidentially.

It is possible to print out the register for, for example, when used for FFAA's accounting purposes or financial statements.

Deleting data from the registryThe information of contact persons related to FFAA's member clubs is deleted when the club announces a new person to replace them or resigns from FFAA by notifying the resignation in writing. Personal data in the register will be deleted upon request within 7 business days. Requests for data deletion must be made by email to ffaa.hallitus@gmail.com
RegisterFFAA Competition register
Purpose of the register

FFAA maintains and monitors the register when the competition is under FFAA's responsibility. Participant information of such a competition is managed as required by Finnish and EU laws and regulations. The information is kept for the necessary time for organizing the competition and communicating with the participant(s).

FFAA can use information from the competition register for participant registration, bow inspection, results services, award ceremonies, organizing events related to the competition, informing about the competition and invoicing fees. FFAA publishes the results of the participants in the competition on the FFAA website. In addition, FFAA updates the results of Finnish, European and world record holders in the record list, which is published on FFAA's website.

FFAA can use an application and data management produced by a third party to manage the competition register. The third party then acts as a subcontractor for FFAA. The subcontractor does not have the right to use the information collected with the application for the competition.

Data content of the register

The register contains the following information

  • First name and last name
  • Postal address, email address and phone number
  • The name and abbreviation of the association belonging to the International Field Archery Association, as well as the country or continent where the association operates
  • Name of local archery club
  • Regarding the competition, division, date of birth, age group, gender, shooting class
  • Participation fee and payment status
Regular sources of informationThe information in the register is specific to the competition.
Transfer of information to outside partiesFFAA does not hand over the register's information to outside parties.
Data transfer outside the EU or EEAThe data in the register will not be transferred outside the EU or EEA.
Principles of registry protection

The information in the FFAA Competition register is in a password-protected application restricted to the use of FFAA's competition organizers. A FFAA board member and his deputy have been appointed to maintain the register. Other members do not have the right to process information without a separate decision made by the FFAA board meeting. Information is stored and processed strictly confidentially.

It is possible to print out the register for, for example, when use for FFAA's accounting purposes or financial statements.

Deleting data from the registryThe competitor-specific information of the FFAA's competition register is deleted from the application used by the FFAA no later than three months after the competition.

 About the World Bowhunter Championships 2023 privacy policy

 The FFAA is the organizer of the World Bowhunter Championships 2023 and the International Field Archery Association, IFAA is the competition sanctioner (hereafter ‘the hosts’).

The hosts have the right to use the material accumulated during the preparation and implementation of the competition as described below. By registering for the competition, the participant accepts that

  • during the competition and at the events, meetings and competition area organized in connection with it photos, videos, recordings, etc. may be taken of them
  • the hosts can publish the material obtained in this way on the websites and social media channels used by the hosts, and possibly on monitors that are visible to the public during the event.
  • the hosts can use the material in press releases and articles as well as in marketing for five years from the end of the competition
  • the hosts can use a third party to produce the material, but they do not have the right to use the material
  • the hosts have the right to use the information obtained during registration for statistics or making competition related forecasts. The information used here cannot be connected in an identifiable way to individual persons. The information is processed anonymously.
  • the hosts publish a summary of the shooting results of the participants on their website as they wish.